DINA optimizes the management of company spaces and resources with an intelligent system that enhances operational efficiency and optimal usage. DINA provides advanced tools for booking, monitoring, and managing each space easily, supporting integration with smart accessories and building technologies.

Space booking and usage

Organizing and booking meeting rooms, workspaces, common areas, or any bookable element is extremely simple. With DINA, you can:

• View real-time availability.
• Book directly from the app or web portal.
• Manage bookings with the option to modify, extend, or cancel flexibly and immediately
• Automate space and resource bookings, simplifying the process for users with the Prebooking feature. DINA generates preliminary bookings that users can accept or reject, optimizing space usage and facilitating advance planning.

Resource activation within the space

Each space can be equipped with smart accessories or connected to smart building infrastructures. DINA allows you to:

• Manage lighting, temperature, and other resources through the building’s BMS or by installing smart devices.
• Manage spaces connected to the building, enabling automatic activation of resources during use and deactivation when the space is freed, optimizing energy management and operational efficiency.

2D maps

The platform offers interactive and intuitive maps to facilitate space management. It allows users to:

• Explore the entire building and view real-time resource availability through detailed maps.
• Select the desired space directly from the map, view information, and book with a click/tap.
• Find the right room, office, or workstation with advanced search features, filtering by availability and required resources.

DINA provides advanced tools to monitor and control the use of both common and private spaces efficiently, ensuring optimal organization and smooth access management. With the Virtual Queue system, you can dynamically manage occupancy in common spaces, enhancing user experience and optimizing resources.

Virtual queues for common spaces

Shared spaces, such as relaxation areas or collaborative zones, can become congestion points. The Virtual Queue system solves this issue simply and automatically.

DINA is designed to integrate with your existing work tools and corporate technological infrastructures. Through integrations with cloud services, automation solutions, and IoT devices, it simplifies the use of corporate spaces and resources, making the work environment more connected and productive.

Integrations with Google and Microsoft

The platform supports native integration with the most popular calendar and identity management services, such as Google Workspace and Microsoft Office 365, for Single Sign-On (SSO) access, and other identity providers are available.

IoT integration with systems and accessories certified by IO.T Solutions

For settings without a complete building management system (BMS) or those preferring to create parallel automation to reduce costs, there’s integration with standard IoT devices and smart accessories, which are easily configurable and ready for use.

IoT integration with BMS systems and automation

For companies with a building management system (BMS), the DINA platform provides an advanced and customizable connection to ensure fully automated space management.

Integration via API and WebHooks

DINA offers advanced integration tools that allow our clients to expand the platform’s functionality seamlessly and without disruption. With the availability of API and WebHooks, our system becomes an integral part of your workflows, perfectly adapting to the specific needs of each project.

Managing profiles and permissions is essential to ensure system security and customization according to roles, groups, and company needs. DINA offers flexible and powerful tools to set granular permissions, both for basic and advanced configurations, ensuring each user has access only to the resources they need.

Basic profiling and permissions setup

Designed to simplify access and usage of the system’s main features, they allow for simple and intuitive differentiation of resource access levels.

Advanced profiling and permissions setup

For organizations with more specific needs, DINA enables advanced configuration of profiles and permissions, offering maximum flexibility and control.

• Administrators can create custom roles with specific permissions, for example, a role that only manages spaces in certain areas of the building or for specific departments.
• Administrators can define permissions for each system functionality, such as the ability to modify space settings, manage smart resources, or access usage reports.
• Specific permissions can be assigned for access to particular spaces, such as conference rooms or reserved areas, and for managing specific resources (projectors, AV systems, etc.).

DINA includes a suite of tools for reporting and data visualization, allowing administrators and users to monitor operations in real-time and make informed decisions. The Dashboard, Daily Reports, and Comprehensive Reports features offer a clear and detailed overview of bookings and resource usage, with the possibility of integration with external analytics platforms for even more in-depth analysis.

Dashboard

The platform’s dashboard provides a clear and intuitive visual interface to monitor all activities related to space and resource management.

Preparation for integration with analytics platforms

For companies seeking a more detailed and customized data analysis, the platform is prepared for integration with external analytics tools.

In DINA, privacy management and GDPR compliance are priorities to ensure the security and confidentiality of users’ personal data. DINA is designed to ensure compliance with European data protection regulations and to provide companies with the necessary tools to manage information securely and transparently.